January 6, 2015

Valy at the Genesis Centre’s Feature Gymnasium

On January 3rd 2015 we had the distinct pleasure to work with Valy a multilingual musician who currently resides in Herat, Afghanistan. You can check out a few of his high production value YouTube videos on his label’s YouTube channel here.

We outfitted the Genesis Centre’s feature gym with a complete QSC sound system featuring four QSC KW 153 series tops and four QSC KW 181 sub woofers for mains. We also provided six 15mm birch wood cabinet QSC HPR 122 speakers in which we used four as monitors and two for front fills.

Our lighting rig consisted of twenty four feet of Soundking truss ground lifted on twelve foot lifts. The trussing was outfitted with six Par 56 LED 3 Watt fixtures and 4 Chauvet Intimidator Spot LED 350 movers.
For front wash we provided two ETC Source 4 on a crank stand from the mix position and all of the lighting was run from our four DMX universe pearl 2010 lighting controller.
Lighting Console
I was thankful for the ability to easily control the movers positioning on the fly with the lighting console as the lead singer would often mingle with the crowd while singing. The back lighting from the intelligent fixtures had a very nice affect, although when we next work with this artist, I will most certainly arm my crew with a follow spot just in case.
Sound and Lighting Production
I was particularly happy to see a convenient loading dock and plenty of available power for the new venue as it was my first time working in the Genesis Centre’s new "Feature Gymnasium".

The show went off without a hitch and our staff were able to enjoy some really nice Afghan inspired food.
We are looking forward to working again within this community and are very pleased with the new event facilities available in this bustling north east community center.

December 27, 2014

Event Production – 6 tips for planning and execution

Event Production at MacEwan Hall Ballroom

Organizing your event production can be a daunting experience. Here are six steps to make sure you get the best results from your production team.

1 – Know your attendees.

What do your attendees expect? If they are not avid tweeters, do they really need a social media wall? What type of music do they listen to? What  is their age bracket?

Knowing your audience will help you to focus on the important aspects of your production.

2 – Have a clear understanding as to what type of event you are planning to host.

You should have a clear vision of your event so that you can effectively describe your needs to the event production technicians. A competent technician will be able to translate your description into a fluid technical plan.

If your vision is unclear the quoting process will be more tedious and you could be left with ineffective lighting design, sound reinforcement or video projection.

3 – Set a realistic budget.

Setting a budget can be difficult if you are new to the event production industry, so be sure to gather quotes from multiple sources. By comparing quotes from multiple suppliers, you will be able to discover more precisely what is required from each vendor.

Stay within your budget and know what parts of your vision you are willing to sacrifice should you have too.

Beware of the hidden costs that the vendors may not provide in your initial quotes. Ask the venue’s event services staff if they charge for things like  power outlets, genie lifts and parking.

4 – Work within your wheelhouse.

Hire professionals to take care of the details that you have little knowledge of.  You may not be a sound engineer or a lighting technician, so hire a great audio and lighting production team (ahem) that you can count on to get the job done right.

This way you can be focused on your guest’s experience and let professionals in each corresponding field deal with minor details and troubleshooting.

5 – Use a master itinerary.

An itinerary is the single most important object in your binder, as it will help you manage your entire event.  Be sure to leave buffer room in between scheduled items on the day of so that you will not run behind due to circumstances out of your control.

Your event itinerary should include details such as, the time you can access the loading dock, when the slideshow will run and when the band will come back on stage for their second set.

6 – Go with the flow.

If on the day of for some reason your itinerary is not matching up with what is happening in real time, have no fear.  Go with the flow, inform your guests of on the fly of schedule changes and keep your cool.   If you convey a confident attitude your guests will likely be none the wiser that there are any troubles behind the scene.